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New work often gets added before anyone checks whether the team has room. This playbook helps you look at real capacity, see what would need to move, and give an honest answer.
INSIDE THE PLAYBOOK (1 page)
A quick way to check capacity and talk through trade-offs
Two-minute prep so you walk in clear
Real wording for the hardest part
A short checklist for your next move
THE COMPANION TOOL: Capacity Planning Calculator (5 pages)
A capacity calculator that totals your team’s real available time and current work, assesses new requests, lays out trade-offs, and ends with a recommendation.
USE THIS WHEN
New work is being added
Leadership asks for additional projects
Your team feels stretched
Priorities are competing for attention
YOU’LL KNOW IT’S WORKING WHEN
Team capacity is clearly understood
Workload expectations are transparent
Priorities are realistic
WHAT YOU GET
Instant download: one zip file with three print-ready PDFs (US Letter). The playbook, the Capacity Planning Calculator, and a one-page Before You Begin guide.
New work often gets added before anyone checks whether the team has room. This playbook helps you look at real capacity, see what would need to move, and give an honest answer.
INSIDE THE PLAYBOOK (1 page)
A quick way to check capacity and talk through trade-offs
Two-minute prep so you walk in clear
Real wording for the hardest part
A short checklist for your next move
THE COMPANION TOOL: Capacity Planning Calculator (5 pages)
A capacity calculator that totals your team’s real available time and current work, assesses new requests, lays out trade-offs, and ends with a recommendation.
USE THIS WHEN
New work is being added
Leadership asks for additional projects
Your team feels stretched
Priorities are competing for attention
YOU’LL KNOW IT’S WORKING WHEN
Team capacity is clearly understood
Workload expectations are transparent
Priorities are realistic
WHAT YOU GET
Instant download: one zip file with three print-ready PDFs (US Letter). The playbook, the Capacity Planning Calculator, and a one-page Before You Begin guide.